Student Organization Manual > Website Usage

Request Website/Graphic/Print Design Help

If you need help with your website, flier or other design project, please submit the form below. During regular business hours, we typically will respond within 12-24 hours to set up a meeting to discuss your needs. If it is a quick edit/solution, we may be able to assist without meeting.

---

No Fields Found.

General Website Usage Policies

Student Organization Web Sites

As a means of furthering education and research, and fostering exchanges of ideas and opinions, Student Organization Web sites and links to them from official La Salle University Web sites will be permitted according to the established guidelines below. Student Organization Web sites do not represent the official views of the University. While they may contain documents generated by University departments or organizations, they are not considered the official repository of those documents.

The term “President” below refers to any one or more individuals who is the head student group leader, coordinator, facilitator, etc.

All registered student organization are provided a Web site. Student organizations must be officially registered by Community Development prior to a Web site being created and access granted. Student organization Presidents and Faculty/Staff advisors may request access to edit and maintain  their Web site anytime throughout the academic year. For existing/returning student organizations, access to Web sites will be permitted only after the student organization is re-registered with Community Development. When granted, access will be provide to at least the student organization’s President and Faculty/Staff advisor(s). Access may be delegated by the President or Faculty/Staff advisor(s) to additional Web site administrators.

On-going training and support will be provided to each student organization by the Administrative Services office. Every effort will be made to assist in the design, support and maintenance of the student organization’s Web site. Requests for additional features, technologies and support are encouraged.

Guidelines, Rules and Regulations for Student Organization Web Sites:

1. Student organization Web sites for groups that are registered by Community Development must be hosted on a La Salle University-owned server before it will be linked on an official University Web site or made accessible from the Internet or used in any other media publication (print or otherwise).
2. Student organizations must be registered by Community Development prior to a Web site being created and/or access granted to edit and maintain their Web site.
   1. Student organization Presidents and Faculty/Staff advisors may request access to their Web site anytime throughout the academic year.
   2. For existing/returning student organizations, access to Web sites will be permitted only after the student organization is re-registered with Community Development.
   3. When granted, access will be provided to at least the student organization’s President and Faculty/Staff advisor(s) (and as such, will be considered as Web site administrators).
   4. The Faculty/Staff advisor(s) will be notified when access is requested or granted via Administrative Services.
   5. Access may be delegated by the President or Faculty/Staff advisor(s) to additional Web site administrators. Each additional administrator, outside of the President or Faculty/Staff advisor(s), should be reported to Administrative Services with their name, contact information and area of responsibility.
3. Each student organization Web site must publically and prominently maintain a contact list of at least the President, Faculty/Staff advisor(s) and any other Web site administrators (where applicable). Listing of other officers is encouraged.
4. The Web site administrator(s) must participate in a brief orientation and training as provided by Administrative Services.
5. All student organization Web site administrator(s) will be considered by the University as the primary person responsible for the maintenance, content development and adherence to these policies.
6. La Salle University is not responsible for the maintenance of any Student Organization Web site.  However, Administrative Services staff will provide training and support on a first come first serve basis.
7. Use of any official University logos must follow approved branding guidelines for any print and web usage. Those planning to use an official University logo should seek authorization via Administrative Services.
8. The opening menu or home page for any Student Organization Web site will display a disclaimer stating:
   

   The contents of this Web site are the sole responsibility of (insert name of student organization) and do not necessarily represent the opinions or policies of La Salle University. The Web administrator of this site is (insert name) who may be contacted at (insert e-mail address or link to contact form).

9. Individual portions, pages or the entire Web site may be removed from a student organization Web site hosted on official a La Salle University server or made inaccessible if it is found to be involved in the following:
   1. Criminal activities;
   2. Violations of the Student Guide to Resources, Rights and Responsibilities, or any other actions that reflect upon the integrity of the University, its mission and Catholic heritage.;
   3. Activities that may result in liability to the University;
   4. Copyright infringement including any violations of the Digital Millennium Copyright Act (DMCA);
      1. Except as provided by fair use principles, engaging in unauthorized copying, distribution, display or publishing of copyrighted material including, but not limited to, digitization and distribution of photographs from magazines, books, or other copyrighted sources; copyrighted music or video; and the installation of any copyrighted software without an appropriate license.
   5. Using, displaying or publishing licensed trademarks, including La Salle University’s trademarks, without license or authorization or using them in a manner inconsistent with terms of authorization.
   6. Exporting software, technical information, encryption software, or technology in violation of international or regional export control laws.
   7. Breaching confidentiality agreements or disclosing trade secrets or pre-publication research.
   8. Using computing facilities and networks to engage in academic dishonesty prohibited by University policy (such as unauthorized sharing of academic work, plagiarism).
   9. Setting up file sharing in which protected intellectual property is illegally shared;
   10. Intentionally introducing malicious programs into the network or server (e.g., viruses, worms, Trojan horses, e-mail bombs, etc.).
10. Any violation of these guidelines may result in the offender(s) being subject to University judicial or disciplinary action as dictated by La Salle University policies. Legal infractions may be referred to the appropriate civil authorities. Any student organization that is under suspension or interim suspension may lose their Web site privileges up to cancelation of access and/or complete removal of their Web site.
11. The University is indemnified against any financial losses resulting from litigation brought as a result of the materials posted or permitted to be posted on the Web site by the student organization.
12. Commercial messages by for-profit organizations, companies, or individuals are prohibited. This includes but is not limited to banner advertisements or other similar mechanisms unless otherwise authorized by Community Development or Administrative Services (i.e. for approved fundraisers).
13. Any implementation of social media, blogs, or any other interactive medium is to be monitored and maintained by a single student organization leader (President, Faculty/Staff advisor, Web site administrator, etc.). This person will be responsible for enacting the above guidelines per their area of responsibility. They are also accountable to address any areas of concern and report any violations to Administrative Services and/or Community Development. Each person responsible, outside of the President or Faculty/Staff advisor(s), should be reported to Administrative Services with their name, contact information and area of responsibility. Any interactive medium must have the appropriate spam and offensive material filters in place. The Web site administrator(s) may contact Administrative Services for any support needed in this regards. Any interactive medium that is used for spamming or otherwise compromises the privacy and security of a user will not be approved. Related spamming techniques are prohibited.
14. Beyond HTML and CSS coding, PHP and Javascript programming may be used (but may require additional set up and review). A MYSQL database may be requested. CGI scripts are not allowed. Other programming needs can be requested to Administrative Services.
15. Student organizations are provided storage space to handle a wide variety of multimedia space. Additional space may be requested and is provided at the discretion of the office of Administrative Services.
16. Any content not owned by the University or the student organization that is linked, connected, viewed and/or accessible via the student organization’s Web site must be monitored by the Web site administrator(s) for compliance to the above guidelines. The Web site administrator(s) must ensure that any external content is clearly distinguished from content generate directly by the student organization and/or the University.
17. Add-ons, plugins, templates and any other features that would need to be installed should first be reviewed and tested by the Administrative Service staff prior to installation.
18. Student organization Web sites will be reviewed at least on a yearly basis (or otherwise as needed) by Administrative Services for content and adherence to the above guidelines. New sites will be reviewed for adherence prior to their initial public launch. Faculty/Staff advisors should regularly monitor the student organization’s Web site.

Managing WordPress Users

1. Navigate to your site and log in.
   1. Depending on your theme style, you may either log in by clicking:
      1. At the very bottom of the page where it says “Log in here”. Depending on your theme, this link may be hard to see.
      2. If you have the admin Meta widget implemented, you may log on there.
2. Add/View users by doing one of the following:
   1. Via Quick Toolbar (the dark grey bar at the top of your website. Only visible after logging in).
      1. In the middle, move your mouse over “+ New”.
      2. In the drop down menu, select “Add New La Salle User” then go to the next step.
   2. Via the Dashboard (also use this method to view existing users).
      1. Go to the dashboard by any one of the following:
         1. Clicking the site’s name (top left).
         2. Clicking “Dashboard” at the very bottom of the page. Depending on your theme, this link may be hard to see.
         3. If you have the admin Meta widget implemented, click “Site Admin”
      2. Look for the “Users” drop down menu (usually in the middle) and select “ADD NEW LA SALLE USER”. Proceed to the next step.
      3. To view existing users (where you can also delete or change a user’s role), click “All Users.”.
3. Input User information.
   1. Try adding under “Add Existing User” first.
      1. Insert full email then go to next step.
         1. For faculty/staff use yourname@lasalle.edu
         2. For students use yourname@student.lasalle.edu
   2. If adding via “Add Existing User” does not work (you would get an error message stating “The requested user does not exist.”), add under “Add New User”.
      1. Insert Username (first part of La Salle email, portal username or network username).
         1. NOTE: The system will not work if you do not use the official La Salle username.
      2. Insert full email then go to next step.
         1. For faculty/staff use “yourname@lasalle.edu”
         2. For students use “yourname@student.lasalle.edu”
4. Select “Role”
   1. Select “Administrator” for users you want to make edits and manage the site.
   2. Select “Subscriber” for general users who may need access to just read certain portions of the website.
   3. For more complicated User configurations/needs, please contact Mike Nielsen in Administrative Services.
5. Click the blue Submit button.
   1. Either “Add Existing User” or “Add New User” depending on under which section you imputed.